Since in the preceding paragraph, you have mentioned, when the respondent of this letter should reply, again this sentence is not required. "your absence from your duties from _ (date) is misconduct under the provisions of Paragraph _, Clause _ of appointment letter dated _ issued to you".ĭ) Your last sentence reads as "Kindly treat this as very urgent". write "your absence from your duties from _ (date) is misconduct under the provisions of Section _, Paragraph _, Clause _ of approved and certified Standing orders" Otherwise give the heading of the letter as "Unauthorised Absence".Ĭ) You could have brought clarity in your draft i.e. If you ask explanation then it becomes show cause notice. In the warning letter you cannot ask explanation.
you should mention the date since which the employee is absent.ī) When you write a warning letter, it is assumed that this warning itself is a punishment. I would not like to find fault as such however, I found following anomalies in your memo:Ī) While writing the memo, you should be clear since when employee has proceeded on leave i.e.
Please refer your reply of the above mentioned post.
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